Job Description

MIDDLETOWN PUBLIC SCHOOLS

Mission Statement:

Middletown Public Schools cultivates the brilliance in each student.

Values and Belief Statements:

Empowerment: Middletown Public Schools empowers its students with the knowledge and skills to create lives brimming with purpose, passion and fulfillment.

Community: Middletown Public Schools harnesses the power of community by

fostering an environment of mutual understanding and appreciation.

Growth: Middletown Public Schools encourages a culture of growth and exploration, inspiring lifelong learners.

Authenticity: Middletown Public Schools embraces each person’s authenticity and

cultivates an inclusive culture that brings about a sense of belonging.

POSITION TITLE: SCHOOL SECRETARY II

SALARY RANGE: $20.93 - $30.98 per hour

SALARY GRADE: Maximus Grade: 6

LOCATION: MHS (GUIDANCE)

POSITION PURPOSE : The purpose of this position is to perform secretarial and reception functions in support of school administrators and staff. The work is performed under the direction of the Assistant Principal.

ESSENTIAL DUTIES AND RESPONSIBILITIES (examples of) : The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Greets, screens, assists and directs visitors and callers; provides general information; answers questions; refers individuals to appropriate personnel/department; takes and relays messages. May answer and respond to intercom requests and inquiries.
• Answers doorbells in locked schools; monitors security cameras.
• Receives, processes and distributes mail for school employees.
• Prepares a variety of reports, documents and correspondence.
• Performs bookkeeping functions; sells lunch tickets; calculates timecards; tracks budget; prepares quarterly accounting of School checkbook; prepares checks; processes student activity bills; prepares purchase orders; tracks free/reduced lunch.
• Maintains, monitors, updates and tracks records, files, lists, databases and spreadsheets; tracks and records attendance records. Maintains student and personnel records. Maintains emergency cards.
• Performs data entry functions; enters discipline and attendance data.
• May assist in coordinating disciplinary functions; calls students and parents regarding discipline and attendance; schedules meetings with administrator or counselor; prepares state and Board discipline reports.
• May assist in coordinating locker, bus and parking lot functions; resolves problems; provides information, etc.
• May act as a liaison between administrators, parent organizations and school program personnel.
• May schedule teachers for observations and evaluations or schedule periodic fire drills.
• May instruct and oversee the work of student workers.
• Performs other related functions as assigned or required.

MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS :

High school diploma or equivalent with vocational/technical training in Secretarial Science or Business and one year of related experience or any combination of education and experience that provides equivalent knowledge, skills and abilities.

LOCATION OF VACANCY : BOARD OF EDUCATION – MHS (GUIDANCE)

HOURS OF WORK : 7:00 a.m. – 3:00 p.m. (Monday – Friday) 35 hours per week (49 Weeks)

ELIGIBILITY INFORMATION : Open to all eligible members of AFSCME Local 1467 who are employees of Middletown Public Schools who are interested in applying for a transfer or demotion, Departmental Promotion, or District-Wide Promotion must submit an application no later than the date established in this announcement. Applications will be given consideration according to the priorities established in the appropriate Union contract and/or the District’s Personnel Rules. The Union and the BOE agree that eligible members of Local 466 (City) will have the opportunity to apply to BOE positions within this bargaining unit before opening the vacancy up to the public. While the BOE agrees to provide an opportunity for transfer to City employees in Local 466, City employees in Local 466 will not receive preference for any bargaining unit position over Local 1467 employees, nor is the BOE obligated to hire any City employees from Local 466 for any Local 1467 position.

COMPLETE JOB DESCRIPTION AND APPLICATION FORMS : In order to be considered for this position, you must submit an application during the posting period via the online application portal. To apply for this position, please go to Middletown Public School’s career portal located at:

Please contact Human Resources should you have any concerns 860-638-1448; [email protected]

CLOSING DATE : Completed Online Applications must be submitted on the portal no later than 4:00 p.m. JANUARY 21, 2026.

EXAMINATION : May include a rating of Written 100% or Oral 100% or Written 50% and Oral 50% for 100% or Training and Experience rating of 100% or Performance of 100%.

Middletown Public Schools provides reasonable accommodation to persons with disabilities in accordance with the American with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Division prior to the application closing date or the testing date, whichever is applicable.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

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