Job Description

Project Administrative Assistant

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The Opportunity

The School of Industrial and Labor Relations at Cornell University has an immediate opening for a full-time term Project Administrative Assistant position in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) in the Extension/Outreach Division. This position provides program support for externally funded research projects.

Key Responsibilities

• Provide program coordination assistance to project personnel for disability related projects
• Schedule and organize meetings, training sessions, webinars
• Take, edit and distribute meeting notes and document action items
• Provide extensive customer service support via email and phone
• Proof, copy edit, and format written materials
• Create Section 508-compliant presentations and materials
• Prepare and send surveys
• Maintain project timelines and track output
• Assist in grant proposal preparation
• Perform general administrative and fiscal duties

This is a full-time (39 hours/week), one-year fixed term Contract College position based in Ithaca, NY. The term appointment runs through December 31, 2026. This position follows a 3:2 campus-to-home hybrid work arrangement, with Tuesdays and Wednesdays designated as required in-office days. This hybrid work arrangement is subject to change at any time. Core business hours are Monday through Friday, 8:00am to 4:30pm.

About the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI)

The K. Lisa Yang and Hock E. Tan Institute on Employment and Disability in Cornell University School of Industrial and Labor Relations conducts research and provides continuing education and technical assistance on many aspects of disability in the workplace.

Researchers and practitioners at the Yang-Tan Institute (YTI) have helped companies, labor organizations, government agencies, schools, and communities throughout the United States and abroad to accommodate and integrate individuals with disabilities.

What We Need

We are seeking a team member who is detail-oriented, tech savvy, and a strong communicator. Additionally, you will:

• Hold an Associate’s degree and two to four years of experience in an office setting or equivalent combination of education and experience.
• Possess the aptitude to work independently.
• Have experience exercising discretion and independent judgment.
• Have the ability to interact tactfully with diverse groups of individuals.
• Demonstrate the propensity to take initiative and be a proactive team member.
• Have outstanding organizational skills and strong attention to detail.
• Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes.
• Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar.
• Be experienced at utilizing online meeting platforms such as Zoom or Microsoft Teams.
• Display strong customer service skills and attitude.
• Successfully oversee and prioritize multiple tasks under pressure within a busy office environment.
• Have prior experience with meeting and event planning.
• General database operating knowledge.
• Experience modeling values that support inclusion, belonging, and wellbeing.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Bachelor’s degree strongly preferred.
• Five or more years of experience in an office setting (preferably research based).
• Working knowledge of document and internet accessibility standards desirable.
• Experience making documents accessible.
• Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites.
• Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents.
• Prior experience working with Adobe InDesign, Acrobat Professional, HTML or other web development tools desirable.
• Experience with project planning/management software.
• Experience with Qualtrics or similar survey software
• Experience in proofing and editing technical and scientific papers in the social sciences.
• Experience with grant submission process.
• Experience with webinar customer service and platforms including use of advanced collaboration features.
• Knowledge of Cornell University fiscal policy and systems.
• Knowledge of various disability-related programs.

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role
  
  remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$26.41 - $30.69

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Jamie Doss

Contact Email:

[email protected]

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected].

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at [email protected].

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected].

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2025-12-22

About Us

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.

Job Tags

Hourly pay, Full time, Contract work, Fixed term contract, Work at office, Local area, Immediate start, Remote work, Work from home, Monday to Friday, Flexible hours, 2 days per week, 3 days per week,

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