Lead Office Admin Job at Nubble Site Solutions, York, ME

MWlqbE1DK0Y2cUJuenloM0pTcXpVSFJrQ2c9PQ==
  • Nubble Site Solutions
  • York, ME

Job Description

**MUST BE WILLING TO RELIABLY COMMUTE TO YORK, ME.

 
Nubble Site Solutions, Precision ProFile, NextDayGPS and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work closely together, each offering a different role to manufacture, sell, support, design and build construction GPS and machine control solutions.

Over the past couple years, we set out to develop our own GPS rover solution. With the successful launch and continued growth of our SiteBoss rover our teams are growing. The businesses are looking to add an experienced Lead Admin to continue to facilitate and oversee all office admin, HR, and operations related tasks.

A successful Lead Admin should be comfortable with basic accounting practices and be able to efficiently and effectively implement company policies. Previous management experience is a plus as you will be responsible for supporting leadership but will ultimately interact with every team within the four small businesses. Above all, you should be self-motivated without requiring intense management and enjoy the culture of a smaller business office community. We believe a positive office culture is critical to our success!

Key Responsibilities:

Admin/Accounting Skills:

  • Proficient in Quickbooks online and an understanding of basic accounting functions including expense tracking and asset and liability records.
  • Experience in accounting that includes inventory assets is a plus.
  • Ability to read and comprehend a P&L and Balance Sheet.
  • Accurately reconcile all bank statements, credit card statements, and inventory assets on a monthly basis.
  • Verify, enter, and approve all outgoing invoices and incoming payments.
  • Accurately enter and record payroll on a biweekly basis.

Office & Operations Management:

  • Manage calendars, meetings, travel arrangements, and executive support as needed.
  • Facilitate and oversee all shipping (typically UPS) and receiving products.
  • Post and monitor job ads, conduct interviews, and provide assessments and evaluation on potential hiring candidates.
  • Onboard and welcome new employees and facilitate employee benefits.

Process Implementation & Improvement:

  • Enforce and implement all company policies.
  • Update and circulate current and new company policies as needed.
  • Implement tools, software, or workflows to improve productivity.
  • Support special projects and company initiatives.

Required Qualifications:

  • 2-5 years of administrative or office management experience. 
  • Strong organizational and time management skills.
  • Excellent written and verbal communication.
  • Proficient in Microsoft Office, Google Drive, and Quickbooks Online.
  • Ability to manage and prioritize in a fast-paced environment.

Preferred Qualifications:

  • Experience In management, supervising, or mentoring staff is a plus.
  • Familiarity with the following systems is a plus Cin7 (inventory), Pipedrive (CRM), Tsheets (time tracking), Bangor Payroll.

Pay:

  • Will be determined on experience 

Reporting and Structure: 

  • Reports to Office Manager and Company Owners.

Work Environment:

  • Full time in office.
  • Some travel (approx. 1-3x per year).


Benefits:

  • 401(k).
  • 401(k) matching.
  • Health insurance.
  • Paid time off.

About Nubble Site Solutions:

Nubble Site Solutions, Precision ProFile, & SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine. The businesses work hand in hand to: - Manufacture (R&D, testing, programming) - Distribute (sales, offer training, etc.) - Support (in office or on site) - Prepare data (heavy highway to residential) for all things GPS construction staking.

Job Tags

Full time,

Similar Jobs

Walmart

Realty Project Coach Job at Walmart

Realty Project Coach Location Alliance, OH : Position Summary... What you'll do... As a Realty Project Coach, youll join our Realty...  .... Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life... 

Volvo Cars Manhattan

Title Clerk/Biller Job at Volvo Cars Manhattan

Volvo Cars of Manhattan is an elite new and pre-owned retailer of Volvo vehicles conveniently located in New York City, respected as one of the most successful luxury and performance automotive dealers in the world. We are committed to service and building long lasting... 

MASONICARE

LPN Licensed Practical Nurse Job at MASONICARE

LPN Licensed Practical Nurse Masonicare at Mystic - Mystic, CT Per Diem **ASSISTED LIVING / MEMORY CARE UNIT** Under the supervision of a SALSA, provides nursing care for a select group of residents by providing supportive and restorative care, teaching and collaborating... 

Bechtel

2026 University Hire (U.S.) - Environmental Scientist Job at Bechtel

 ...established industry practices, procedures, and regulatory and Bechtel requirements. The position involves practical application of biology, ecology, chemistry, social sciences, and related disciplines for managing environmental aspects of a project or facility. Major... 

Circuit Board Medics

Electronics Repair Technician Job at Circuit Board Medics

 ...Temperature Controlled Production Floor ~ Repairs Using Hand Tools ~ High-Mix Low...  ...normalcy to our customers' lives when their electronics fail. This mission is driven by a team...  ...standards. As an Electronics Repair Technician, you will work in a repair pod (team of...