Job Description

Description We are looking for a skilled and detail-oriented Executive Assistant to provide comprehensive administrative support. This is a permanent/direct hire opportunity in Dallas, Texas. The ideal candidate will manage payroll, records, travel arrangements, and organizational reporting while ensuring compliance and accuracy across all tasks. Responsibilities: - Deliver high-level administrative assistance to the Executive Director, leadership team, and Trustees. - Process biweekly payroll and maintain employee records, including personnel files and leave documentation. - Organize and oversee records management, including retention schedules, electronic archives, and offsite storage. - Coordinate travel, accommodations, and meeting logistics for Board members and staff, ensuring all arrangements run smoothly. - Create the Annual Comprehensive Financial Report by designing, formatting, and collaborating with relevant staff. - Monitor and respond to Open Records requests, ensuring timely and accurate completion. - Review and approve invoices from vendors and benefit carriers for compliance and accuracy. - Manage company credit cards and business accounts, reconciling transactions and safeguarding financial details. - Assist in preparing Board meeting materials, agendas, and catering logistics while greeting and supporting attendees. - Draft correspondence, certified agendas, and Board meeting minutes, ensuring proper documentation and publication. Requirements - Proven ability to handle confidential information with integrity and discretion. - Exceptional organizational and multitasking skills, with strong attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with QuickBooks. - Solid project management skills, capable of prioritizing and executing multiple tasks effectively. - Excellent written communication skills, including grammar, spelling, and detail-oriented correspondence. - Adaptability to shifting priorities and daily demands in a dynamic work environment. - Demonstrated experience in administrative management and recordkeeping. - Associate degree or equivalent education, with at least four years of relevant experience preferred. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office, Shift work,

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